THEIA Flavours

Not every mission needs bells and whistles. Sometimes, you just need a system that works—efficiently, reliably, and without breaking the bank.

That’s why we’ve engineered THEIA in multiple streamlined configurations, tailored to deliver exactly what you need, when you need it.

THEIA2 - Incident Management

Designed for frontline clarity and back-end control, THEIA2 empowers you to log incidents, assign tasks, add commentary, upload attachments, and monitor every change with precision. Its built-in audit trail ensures full accountability—ideal for regulated environments where compliance isn’t optional.

Admins have full control to customise incident reference numbers, statuses, and categories—tailoring the system to fit your operational language and workflow.

Whether you're just getting started or tightening your compliance protocols, THEIA2 is your launchpad.

THEIA3 - Case Management

Building on the solid foundation of THEIA2, THEIA3 adds full-spectrum case management—linking multiple incidents under a single case file and enabling collaborative workflows with multi-user assignments.

Its intelligent search engine scans your entire database, surfacing critical connections between people, places, and events. Whether you're tracking patterns or building evidence, THEIA3 helps you see the bigger picture.

Out of the box, it’s powerful. With customisable reference formats, categories, and status controls, it adapts to your operational language and mission profile.

THEIA3 isn’t just an upgrade—it’s your command centre.

THEIA4 adds a powerful evidence and property management module—seamlessly linked to your incidents and case files. No more juggling between systems or losing track of critical items.

Every asset, document, or piece of evidence is automatically indexed and connected to its case, giving officers instant access to what matters most. Fast retrieval, clear accountability, and total operational cohesion.

THEIA4 brings everything together—because clarity shouldn’t require compromise.

THEIA4 - Evidence & Property

THEIA5 introduces a built-in messaging system that automatically links every email—whether to informants, clients, victims, or suspects—directly to the relevant incident or case file. Each message is logged within the audit trail, ensuring full transparency and regulatory compliance.

But that’s just the beginning.

AI is on the horizon. THEIA5 is evolving to include an intelligent assistant that learns how you operate, offering investigative suggestions, flagging missing elements, and helping you build complete, watertight case files.

From correspondence to cognition—THEIA5 is your next leap forward.

THEIA5 - Coming soon...

Built for individual users and small teams, THEIA Lite delivers the core functionality of THEIA2—incident logging, custom reference formats, status tracking, comments, and file uploads—all at an accessible monthly subscription.

Operating within a shared system, your data remains fully private and group-specific. You won’t see other users’ records, and they won’t see yours. Need tasking capabilities? Add them on with a simple upgrade.

Affordable. Secure. Configurable.
Talk to us today for pricing and setup options.

THEIA Lite - On a budget
THEIA Enterprise

THEIA Enterprise delivers the full power of the THEIA suite—plus the freedom to shape it to your exact operational needs. From custom features to tailored workflows, we offer full consultancy to design a solution that fits your mission and your budget.

Maintenance and support costs are fixed from rollout, with dedicated service management throughout every phase of deployment. Hosting options are fully configurable to meet your organisation’s legal and security obligations.

Scalable. Secure. Custom-built.
THEIA Enterprise is not just a system—it’s your strategic infrastructure.

What Ever Happened to THEIA1?

Before THEIA became the robust, multi-tiered platform it is today, it began life as a humble Excel spreadsheet—powered by clever VBScript to make it interactive and functional. That was THEIA1: simple, scrappy, and surprisingly effective.

Though it won’t be used going forward, THEIA1 laid the groundwork for everything that followed. It sparked the evolution to THEIA2 and beyond, rebuilt on a powerful LAMP stack (Laravel, Apache, MySQL, PHP) and designed with your needs at its core.

THEIA1 was the prototype. THEIA today is the powerhouse.

Why are incidents and cases, on different systems?

  • With THEIA2, you can instantly generate a case directly from an incident record, reducing manual input and accelerating response times. Multiple incidents can be linked to a single case, giving you a clearer, more connected view of your investigations.

  • And that’s just the beginning—THEIA goes further to simplify, connect, and empower your entire investigative ecosystem.

THEIA2 - Incident Management

From Incident to Investigation—Effortlessly

  • Not every incident demands a deep dive—some are routine, requiring only a quick record. But when an incident calls for real investigative effort, THEIA makes the transition seamless.

  • With a single click, you can convert an incident into a case, automatically carrying over all relevant data. From there, you’re free to edit, expand, and enrich the record—adding people, locations, evidence, and case notes as needed. THEIA3’s built-in audit trail keeps everything accountable, showing who’s viewed, edited, or deleted content, and which officers or team members are assigned.

  • Document management is intuitive, and thanks to THEIA3’s user-friendly design, training is minimal. It’s investigation without the friction—designed for speed, clarity, and control.

THEIA3 - Case Management

Tasks & Tracking

  • With THEIA2 & THEIA3, you can easily create and assign tasks—either for yourself or other users—ensuring that every incident or case maintains momentum and moves efficiently toward resolution.

  • Each task comes with flexible options: recipients can accept, reassign, or decline tasks, while the assigner retains the ability to delete tasks if needed. This flexibility supports dynamic workflows and clear accountability.

  • All activity is securely tracked through THEIA’s built-in auditing system. Every case file has its own audit trail, and system administrators have full visibility across the platform, ensuring data integrity and user accountability.

  • For admin users, the Task Centre provides a centralized view of all tasks and their statuses—making it easy to monitor progress and ensure timely follow-ups across all cases.

Task Centre

THEIA4 - Unified Evidence & Property Management

  • In many organisations, property and evidence are logged in separate systems—fragmenting workflows and complicating access. THEIA solves this by integrating a powerful, in-built property module directly into its incident and case management framework.

  • Whether you're working with a case or an incident, you can easily upload images, audio, and documents, then tag each item by category—be it evidential, lost or found, or otherwise. Every asset is linked seamlessly to its context, eliminating the need to juggle multiple platforms, logins, or passwords.

  • By bringing incidents, cases, and property together under one roof, THEIA4 ensures your investigative process is not only streamlined—but fully connected.

THEIA4's Evidence & Property Centre

Incident Management

Flexible logging system for investigators and law enforcement.

A large green signboard with a white lowercase 'i' symbol, often representing information. It is mounted on the side of a building, with a small plant visible in the upper corner.
A large green signboard with a white lowercase 'i' symbol, often representing information. It is mounted on the side of a building, with a small plant visible in the upper corner.
A group of firefighters in protective gear are managing a fire scene. They stand near a fire truck, which is actively spraying water. Smoke billows in the background, indicating a fire being tackled. The firefighters are wearing helmets and have equipment strapped to their backs.
A group of firefighters in protective gear are managing a fire scene. They stand near a fire truck, which is actively spraying water. Smoke billows in the background, indicating a fire being tackled. The firefighters are wearing helmets and have equipment strapped to their backs.
A high-visibility firefighter jacket is hung on a metallic garage door. The jacket features neon yellow and reflective orange stripes, and the word 'ISON' is visible on the back. The setting suggests an industrial or emergency service environment.
A high-visibility firefighter jacket is hung on a metallic garage door. The jacket features neon yellow and reflective orange stripes, and the word 'ISON' is visible on the back. The setting suggests an industrial or emergency service environment.
A red barrier stands in the foreground on an asphalt surface, with people gathered in the background near emergency vehicles. Several individuals are wearing uniforms, including high-visibility and firefighter gear. A firetruck with chevron markings is visible, and people are observing an activity. Green fencing and a metal building are also present in the scene.
A red barrier stands in the foreground on an asphalt surface, with people gathered in the background near emergency vehicles. Several individuals are wearing uniforms, including high-visibility and firefighter gear. A firetruck with chevron markings is visible, and people are observing an activity. Green fencing and a metal building are also present in the scene.
A theater interior is heavily damaged, with debris scattered across the stage and seating area. Several people, possibly emergency responders or military personnel, are present amidst the wreckage. The architectural details, like ornate decorations and large curtains, are visible on the stage. The entire scene conveys a sense of destruction and organized response effort.
A theater interior is heavily damaged, with debris scattered across the stage and seating area. Several people, possibly emergency responders or military personnel, are present amidst the wreckage. The architectural details, like ornate decorations and large curtains, are visible on the stage. The entire scene conveys a sense of destruction and organized response effort.
Firefighters in protective gear are actively responding to a large, intense fire. Thick smoke and bright flames create a dramatic scene. The environment appears to be outdoors, with mist or rain adding to the intensity.
Firefighters in protective gear are actively responding to a large, intense fire. Thick smoke and bright flames create a dramatic scene. The environment appears to be outdoors, with mist or rain adding to the intensity.

Incident Management

Theia simplifies incident logging for investigators and law enforcement.

A firefighter is observing a wooden structure that has partially collapsed, surrounded by trees and greenery. The building appears damaged, with debris scattered around, likely from a recent incident. The firefighter is wearing protective gear, including a helmet and reflective clothing.
A firefighter is observing a wooden structure that has partially collapsed, surrounded by trees and greenery. The building appears damaged, with debris scattered around, likely from a recent incident. The firefighter is wearing protective gear, including a helmet and reflective clothing.
Flexible Solutions

Theia can be customized to meet your specific incident management needs, ensuring a tailored experience for every user, whether single or multi-user.

A city street with emergency responders gathered around. Several people in orange uniforms, possibly emergency medical technicians, interact with others on the scene. Police officers are present, as well as police vehicles and a motorcycle. The street is lined with tall, European-style buildings, and it appears to be a wet day, suggesting recent rain.
A city street with emergency responders gathered around. Several people in orange uniforms, possibly emergency medical technicians, interact with others on the scene. Police officers are present, as well as police vehicles and a motorcycle. The street is lined with tall, European-style buildings, and it appears to be a wet day, suggesting recent rain.
Global Access

With Theia's trusted hosting service, users can access incident management tools from anywhere in the world, enhancing collaboration and efficiency in handling cases.